Wednesday, November 21, 2012

Five for Drive: Tips for Sharing and Collaborating with Google Drive

Editor’s note: In November, we’re sharing tips on how your business can get the most out of Google Drive. Our final post features 5 ways you can share your files. Previously we’ve featured Google Drive basics and tips for creating and editing the documents your business needs.

Is your business looking to increase internal collaboration and share files on the web? Below, you’ll find 5 tips on how you can use Google Drive to collaborate on your documents and share them with the right audience.
  1. Click on the Share button in the upper right corner of any document to make sure the right people have the right access. By setting the visibility options, you can share your documents with a specific group, anyone with the link, or anyone on the web. To give access to a specific group of people, you can add collaborators and decide if each person should be able to edit, comment on, or just view your files.
  2. Transfer ownership of a file or folder to let someone else manage it for you. The new owner can then add or remove collaborators, share the file with others, and change visibility options and access privileges.
  3. Download the Google Docs App in Hangouts to open, discuss, and add comments to a document, all while you’re in a Hangout. This way, you can review a file face-to-face in video chat with a co-worker, even if you’re away from the office.
  4. Publish your documents and get a URL that you can share with the whole world. Use the publish feature to email your customer base a link to your most recent newsletter or to send a presentation of your business’s most popular products to a potential client.
  5. Share files to your Google+ stream publicly or with a specific circle of clients, and let your followers flip through one of your business’s presentations or fill out a feedback form all without ever leaving the stream. For each document you share on Google+, you can set access rights so your audience can edit or simply view it.
Looking for even more tips about Google Drive? Check out the Help Center, the Google Apps Learning Center, or Drive’s Google+ page.

Followers